Document ID: 101886Print this document
Indexing image is a duplicate
Symptoms (Problems)
  • I opened the previous image, and found a duplicate. What should I do?

  • If the previous image is a duplicate of the image I am indexing, how do I enter the surname and family number that are missing from the first record in my batch?

  • If I have a duplicate image within a batch, what do I do?

Answer (Resolution)

Please read the entire document before deciding how to proceed with possible duplicate images.


A.  How to determine if an image is a duplicate:


If the batch that is being indexed appears to contain duplicates:

  • First, look over both images carefully to ensure that the two images are exactly the same. 

  • Compare the sheet number, sheet letter, names on the images, and so on.

  • Look for little clues: a notation, an overlay, or something that would make the second image unique and not a duplicate.  (For more information on indexing overlays, see 105778.)  NOTE:  If one image is lighter than the other, but identical in every other way, the images are considered duplicates unless some fields can be read on one image and not the other.

  • Above all, before beginning to index any new project, please review the project-specific instructions. The instructions vary with each project and might not be the same for similar types of projects.  Project-specific instructions also indicate how to handle overlays and duplicate images.

Duplicate Images can occur in several places, on the Previous Page or within the batch, and are handled differently. 

B.  How to index a duplicate that occurs on the Previous Page


If the previous image is an exact duplicate of the first image in the batch:

  1. Index the image. Do not mark the image as a duplicate. If the surname is not written on the image, mark the surname fields as blank.

Image in the batch to be indexed and the previous image.


C.  How to index a duplicate that occurs within the same batch

If an image is an exact duplicate of a previous one in the same batch (usually the one immediately preceding the duplicate):

  1. Click the Header Data Tab, and then click either within the data entry field or click the down arrow.

  2. Click Duplicate Image.

  3. The data entry area for the image is now marked "Duplicate Image."

  4. Be sure to continue indexing all the images in the batch.

If one image is difficult to read, but the other image is clear, index the image that is easier to read, then mark the other as a duplicate image, regardless of which image occurs first in the batch.  When an indexer cannot determine which of duplicate images is the best quality, index the first image and mark the second image (or others) as duplicate.






D.  Note:  When an indexer gets the first or last batch of a film from a project that is set up to show the previous or next image, selecting the button for the unavailable image displays a message.  Also, some batches with more than one image, might not have the previous or next image available. If an indexer cannot determine if both images are exactly alike, he or she should index both images.

Did this document help you to solve your problem?