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Basic Indexing Guidelines: Ages
Symptoms (Problems)

Basic Indexing Guidelines are instructions for all projects. Exceptions to the basic rules are noted in the field help, project instructions, or project updates. Be sure to review the project instructions before indexing a batch, and refer to the field help as you index.

Different projects have the Age fields set up in different ways:

  • One field for years, months, and days

  • Multiple age fields, one for each

  • Only a year field

The Age: Year field is the one field used for searching within the records after they are published online. The day and month are not. To aid researchers, indexing the information in the year field, if available on the record, is important.

Answer (Resolution)

Please note that the basic guidelines differ for the three different ways in which age fields have been set up.

Year Only Age Fields

For projects with a year only field for the age:

  • Index only the years of age.

  • Type only numbers. Do not include a "y" after the number.

  • Do not include words such as "about," "abt," or "full age."

  • If the age includes days, weeks, or months, or fractions such as "3/12," round down to the nearest full year. For example, if a child is listed as "5 years and 8 months," index the age as "5."

  • If a child is less than one year old or listed as stillborn, round down to "0" (zero).

  • If the record lists the "age at the next birthday," list the age given.

Multiple Age Fields

If the fields are broken out into "Age: Years," "Age: Months," etc.:

  • Do not add "y" for years, "m" for months, etc.

  • If a child was listed as stillborn, index as "0" (zero).

  • If the age listed is less than the smallest amount asked for in the project, round up. For example, in a death record, a child only lived for a few hours. In the Age: Days field, index as div>

Single Age Field

If the year, month, and day are all included in the same field:

  • Read the instructions in the field helps to determine how to index the age. Generally, you are asked to type the age with the explanations after the numbers: "y" for years, "m" for months, and "d" for days. For example, 4 years, 3 months, and 5 days should be indexed as 4y3m5d.

  • If a fraction is given for the age, change the fraction to months. For example if the age is given as "3/12," index as 3m.

  • If a child was listed as stillborn, index as "0" (zero).

  • If the form on the image you are indexing has fields for years, months, and days, and if "0" is written in any of the fields, do not index the "0." For example, if the age is given as 6 years, 0 months, and 5 days, index the age as 6y5d.

  • If you index a non-English batch, use that language's words for year, month, and day. See the project's field helps for more information.

When the word "Infant' is recorded on the document as an indication of the age, index the age field as Ctrl+B or <BLANK>.
When a specific age is not recorded, such as male over 21 or female over 18, index the age field as Ctrl+B or <BLANK>.
When a specific age is not recorded, do not assume or calculate age from recorded dates. Index the field as Ctrl+B or <BLANK>.

Other Basic Indexing Guidelines and Helps:

  • 102817 Basic Indexing Guidelines

  • 112975 Basic Indexing Guidelines: All Documents

  • 102813 Basic Indexing Guidelines: Names

  • 102812 Basic Indexing Guidelines: Place-Names

  • 102814 Basic Indexing Guidelines: Dates

  • 108440 Basic Indexing Guidelines: Other

  • Glossary of Terms

Answer not found above? (Click on the underlined links below)


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