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Indexing Project Updates: Arkansas Marriages 1837-1957
Links to Project Instructions

Please review the project instructions at the links below before indexing batches from this project and when you have questions about how to index specific information. Review the information below the links for updates to the project instructions.

 

Project Instructions:

Marriage VII--Project Home Page Project-Specific Instructions | Field Helps

 

Image Examples:

Marriage VI--Style 1 | Style 2 | Style 3 | Style 4 | Overlay

Marriage VII - Style 1 | Style 2 | Style 3 | Overlay

 

Frequently Asked Questions

Q. Every time I type the name of the town that is on the record into the Residence: City or Town field for either the groom or the bride, I get a red wavy line.  Why won't the program accept what I type in? 

The Lookup list for Residence: City or Town includes the word "township" after every town name. It is not necessary to include "township" when you type in the name of the town, but you will get the red, wavy line. That is okay. If you choose to select the name of the town from the Lookup list, it will automatically fill in the word "township" as part of the name. That is also acceptable. 

 

Note:  If you are using the Lookup list to help decipher the handwriting and put the last letter of the name in the "ends with" box, you must put "Township" after it, or no place-names will show in the list.

 

Q. I have a batch with multiple images, but I can't get to the next image to index the information on it.

For information on how to work with batches that have mulitple images, please click on the link below titled Multiple Images. This will take you to a document describing batches with multiple images. Be sure to check the link at the bottom of the document for help in setting the number of records per image. 

 

Multiple Images 

 Q. What do I do if the batch I download contains other kinds of records, such as circuit court papers, wills, credentials, and ordinations for elders and deacons and so forth? When I download a batch of Arkansas marriages, I get a batch that contains only wills, ordinations, and credentials for elders, deacons, and so forth. What should I do with the batch?

Please return the batch, and select Review Image Quality as the reason.

Q. I have a duplicate image–how do I index that?

Compare the two images to verify whether or not they are exact duplicates. Then choose one of the following options:

  • If the image has an overlay (a smaller document that covers a portion of the original record), there were often two pictures taken–one with the overlay showing and one without it–but those are not considered duplicates because the two images are different. Index both images as explained in the “How to Index Images with Overlays” section of the project-specific instructions.
     

  • If the two images are exact duplicates, please mark the second image as a duplicate by doing the following:

  1. On the toolbar below the image on the indexing screen, in the box labeled Document Type, click the down arrow.

  2. Click Duplicate Image.

  3. Click Yes on the warning message.

Note: This does not delete all the records in the batch, only the records on (or attached to) the image you are currently looking at.

 

Q. Part of the image is cut off. Should I return it?

With the Style 1 records, when there is an overlay (a smaller document that covers a portion of the original record), the photographer often took multiple photographs of the same page–one with the overlay on and one with it off. Occasionally the second image will only show half of the facing page of the book, since it was captured on another image.

 

If this is the case, index the information from the full page that is shown. There is no need to index the information from the page that is cut off–that information will be included on another image.

 

If you have changed the records per image to "2" for all images in this batch, you will need to change the number of records for this image back down to "1."

 

Q. My image has two forms, one without extractable data on it. The instructions say to mark the document as "No Extractable Data," but I do have another document on the image. How do I index that?

Set the Records per Image to "1" for this image, and enter the information from the form that is filled out. You cannot mark only one record on an image as "No Extractable Data," so in this case ignore the blank document.

 

You will change the Document Type to “No Extractable Data”only if the entire image does not have any extractable data on it, since that setting is for the whole image.

 

Note: Doing this does not mark all the records in the batch as "No Extractable Data," only the records on (or attached to) the image you are currently looking at.

 

Q. If an image contains only the completed Bond of Marriage and Marriage License information but the Certificate of Marriage section was never completed, can I conclude that the marriage never took place? And how should I index the marriage date fields?

Complete all the fields that have information recorded in them. Mark the Marriage Date fields as blank by pressing Ctrl+B for each field.

 

Q.Will the Bond for Marriage License always be recorded in the county where it was issued?

Yes.

 

Q. If the form is marked "Cancelled," should I still index it?

Yes.

 

Q. If the Certificate of Marriage date is prior to the Marriage License date, how should I index it?

Type what you see.

 

Q.The image I have isn't like the examples; it contains a section for the License Bond and a Certificate, but the Certificate is not referring to a marriage already completed, but is rather the approval for a marriage that is going to take place. How should I index this?

Index the License Date as usual, and leave the Marriage Date fields blank.

Project Revisions and Reminders

 

 

In the 1860s in Louisiana, all of the counties were all listed as parishes. Sometimes the bride's or groom's place of residence will be a parish in Louisiana. Please index the parish in the County field.

 

 

Styles 1 and 3. 

Images of types 1 and 3 will be a document that includes a bond for marriage license, affadavit, and marriage certificate. In these cases, the whole page pertains to one marriage and is to be indexed as one record. Index information from all parts of the page into the appropriate fields. Names of the bride and groom are usually written more than once on the page. Please index the most complete name.

 

*****Arkansas Marriages VI--Style 4 instructions:

  • Index the records horizontally, not vertically. They are in alphabetical order as you go across the page.

  • The first name is usually the bride's (usually surname, given name), followed by her age.

  • The second name is usually the groom's (usually surname, given name), followed by his age.

  • The date on the card is the marriage date.

  • Page numbers shown on the records refer to an index in a book, not to where the image is found. Do not index them.

  • The fields that are "required" but have no information to index can be marked blank and then hidden.

  • The fields that have no informatin to index and are not required can be hidden.

  • The remaining fields can be organized in the order they appear on the card for easy indexing.

 

Additional Style

 

 

Please use the rules above for Style 4 with the following additions:

  • The first name is the groom's (usually surname, given name), followed by his age and place of residence.

  • The second name is the bride's (usually surname, given name), followed by her age and place of residence.

  • The date on the card is the marriage date.

 

Additional Style

 


 

Please use the rules above for Style 4 with the following additions:

  • The first name is the groom's (usually surname, given name), followed by his age.

  • The second name is the bride's (usually surname, given name), followed by her age.

  • In the date field, the certificate may have had options for either the marriage or license date. If the clerk crossed out marriage, index the date as the license date. If the clerk crossed out license, index it as the marriage date. If the clerk did not cross out either, index the date as the marriage date.

 

General indexing hints:

  • To ensure that all records on an image are being indexed, please follow these steps:

    • Prior to indexing a batch, reduce the image to 10% to determine if there is a second page that needs to be indexed.

    • Review how many records are on both pages combined, and set the number of records per image to that number, and begin indexing. That number will generally stay the same throughout the batch. (In the case of Style 2, images might vary by a few on each image. In that case, you can add records to each image as needed.)

  • The instructions for "Indexing the first record of a batch," "Indexing across images," and "Indexing the last record of a batch" apply to Style 2 records only. The Style 1 and Style 3 records do not continue from one page to the next.
  • The instruction for "An Image Containing a Record with No Extractable Data" should include the following statement: "Please index any remaining images in the batch before submitting the batch." To mark a record as having No Extractable Data, follow these steps:

    1. On the menu bar, click Edit.
    2. Click Mark Document As.
    3. Select No Extractable Data.
    4. Click OK.
  • Page Number Field Helps state that the page number is located in a top corner of the document. The page number can also be found in the lower left corner of the Certificate of Record area when the top page number is obscured or unclear.
Arbitrator Helps
  • As you arbitrate, please be aware that many individuals are missing the second page on the images in the Style 1 and Style 3 record types. Return these batches to be reindexed.
  • Please read project-specific instructions for "Indexing the first record of a batch," "Indexing across images," and "Indexing the last record of a batch" carefully so that you can understand where each record should be indexed when part of a record is on one image and part of the record is on the next image. This might be confusing to many indexers.

 

 

 

 

Answer not found above? Try this:

 

·         Review the Basic Indexing Guidelines.

 

·         Visit the Indexing Forums to ask other indexers how they are handling the issue.

 

·         Contact Support.

 

 

 




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